Your choices come before optional tracking.

ArtistSphere is operated by RoyaltyTraders LLC, doing business as SongVest (“ArtistSphere,” “SongVest,” “we,” “us,” or “our”). This policy explains how we handle information when you use artistsphere.music, register an email, follow music, vote, request catalog coverage, submit a correction, or express non-binding interest in song-related ownership updates.

Information we collect

Information you provide. Email addresses; newsletter and follow preferences; vote choices; catalog requests; correction details, public evidence links, and optional contact information; and song-specific ownership-interest choices.
Confirmation and preference records. Consent text versions, timestamps, confirmation status, unsubscribe and preference state, and random private-link tokens. Tokens are stored as hashes, and browser fragments are removed from the address bar.
Attribution and safety information. Limited campaign labels supplied in links, public content identifiers, and short-lived keyed abuse-prevention fingerprints derived from network information. Engagement records do not store the raw network value.
Optional measurement information. With your analytics choice, Google Analytics receives an allowlisted page path, page type, consent state, and ordinary device or network information generated by the request. With your marketing choice, Google Ads and Meta may receive the same limited conversion context.

Confirmed-registration matching

If you choose marketing measurement and then confirm an email subscription, we normalize the address and transform it using one-way SHA-256 hashing before disclosure. We also create a separate keyed, pseudonymous external identifier and a one-time conversion identifier. Google Ads may use the email hash for enhanced conversion matching. Meta may use the email hash and external identifier for manual advanced matching. These identifiers remain personal information even though the vendors do not receive the raw address through this flow.

We do not send these identifiers when you merely type or submit an email, when confirmation fails, for votes or ownership-interest requests, or when marketing consent is denied. We keep automatic form tracking, automatic advanced matching, customer-list uploads, and automatic detailed-page collection disabled. Registration matching does not produce a Purchase, investment, Lead, or ownership event.

How we use information

Provide the pages, editorial discovery tools, and requested email communications.
Confirm requests, manage follows and preferences, count verified votes, and prevent abuse.
Review catalog requests and factual corrections.
Maintain deduplicated, permissioned records of non-binding song interest without treating that interest as a purchase, reservation, investment commitment, or offering.
With the applicable choice, understand public-page use, measure confirmed registrations, attribute advertising, and improve campaigns.
Protect the service, comply with law, and establish or defend legal claims.

Your email and consent choices

Newsletter, follow, vote, catalog-notice, and song-interest requests use separate purposes and confirmation records. A vote or ownership-interest request does not subscribe you to marketing. You can use the links in our messages to update preferences, withdraw a song-specific interest, or unsubscribe from all email.

Analytics and marketing are separate optional choices. ArtistSphere works when both are declined. Use the persistent “Privacy choices” control to grant or withdraw either choice. Before a grant, the site does not load Google Tag Manager, Google Analytics, Google Ads, or Meta Pixel. Withdrawing a choice stops future events for that category; it cannot retract information a vendor lawfully received earlier.

How we disclose information

We disclose information only as needed to:

service providers that host and secure the service, operate business email, deliver requested messages, or help us investigate failures;
Google for consented analytics and Google Ads measurement, and Meta for consented advertising measurement and matching;
professional advisers, authorities, or other parties when required by law or safety; and
a successor in a merger, financing, reorganization, or sale, subject to applicable notice and legal requirements.

We do not sell personal information for money. Marketing measurement may be considered “sharing” for cross-context behavioral advertising under some U.S. state laws. Declining or withdrawing marketing through Privacy choices opts out of that disclosure. We also honor a browser-enabled Global Privacy Control signal as an opt-out: marketing measurement remains disabled in that browser while the signal is active.

Retention

Unconfirmed subscriber details are anonymized after 30 days.
Confirmation links expire after 48 hours.
Encrypted delivery copies expire after 72 hours; old outbox envelopes after 90 days.
Abuse-prevention fingerprints expire after 30 days.
Correction content is scheduled for deletion after 365 days.
Confirmed email and preference records remain while the relationship is active. After deletion, we remove recoverable email and may retain a keyed suppression or deduplication marker and non-identifying audit facts as needed to honor the request and prevent abuse.
Google Analytics event-level retention is configured to two months. Standard aggregated reports may persist longer. Advertising vendors retain consented event data under their applicable settings, terms, and legal obligations.

We may retain information longer when required for security, legal hold, or compliance.

Your privacy rights

Depending on where you live, you may request access, correction, deletion, or a portable copy; object to or restrict certain processing; withdraw consent; or appeal a denied request. You may also opt out of sale or sharing and will not be discriminated against for exercising a privacy right. We may verify a request using information already associated with you and may deny or limit a request where permitted by law.

Submit a request to privacy@songvest.com or by mail to: ArtistSphere / SongVest, 1053 East Whitaker Mill Road, Suite 115, Raleigh, NC 27604. An authorized agent may submit a request where applicable, subject to verification.

Security, transfers, and children

We use administrative and technical safeguards designed to protect information, including encryption of recoverable email, keyed deduplication hashes, hashed private-link secrets, access controls, rate limits, and bounded retention. No system is completely secure.

We and our providers may process information in the United States and other countries where privacy laws differ. Where required, we use lawful transfer mechanisms. ArtistSphere is not directed to children under 13, and we do not knowingly collect their personal information. Contact us if you believe a child supplied information.

Changes and contact

We may update this policy as the service, vendors, or law changes. We will post the revised policy and effective date and provide additional notice when required. Questions may be sent to privacy@songvest.com. Your use of ArtistSphere is also governed by the User Agreement.